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Re: Place Missing from Library
Posted by: Melissa Date: November 03, 1999 at 12:57:34
In Reply to: Re: Place Missing from Library by Peggy Sours of 11492

I would go to the old computer to see if you have those same records. View a place list by number and a Source List by number. If those missing and unknown records appear on the old system, I'd make a new backup of just the library files and restore them to the new computer. If they aren't on the old computer, then what you need to do is edit those records to put in the correct names.

View an event list by place and all of the events with "Missing place...." will be at the top. Open the event record and when you determine what the place is, click the Go button next to the place field to open the Place Record and enter the correct place name.

As for the sources, complete an Individual Citation search to find individuals linked to the Unknown sources, then open the Proof or Evidence window. If you had built the footnotes, the text of the source will be listed in the Footnote box.

If you're in the Normal edit mode (the Evidence window), just click the Edit source button and make changes to the source record. If you're in the Advanced mode, you'll need to close the Proof window, then open the source record and edit it.

Note that restored source records use the ROOTS III source type. Don't worry at this point that it's a ROOTS III source type. Just enter the information so that nothing else is lost.

After you've filled in the source data, you can create a new source record using the appropriate type and merge the two sources. But even though it says "ROOTS III", it still should print correctly.

Hopefully the missing data is still on the old computer and you can just restore it -- then you won't have to do this editing.

--Melissa


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