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Re: Can We Save Reports to Attach Later??
Posted by: Maggie Kitts Date: January 18, 2000 at 22:01:28
In Reply to: Re: Can We Save Reports to Attach Later?? by Natalie Cole of 11492


You want to create a particular report, and 'Print to File' so you can save it in .rtf somewhere on your computer to make it easy for you to grab the file and email it to interested relatives. Yes?

Not hard to do. Just a little complex the first couple of times you do it.

However, there are some UFTree reports that do not email, even in .rtf very well. An Ancestor chart (Pedigree) or a Descendant Chart do not email very well, even as an attachment. Some users feel they have happily solved those problems. I do not entirely agree, especially when it is a multipage chart. Any graphic chart may be changed by the format limitations. Box charts and Fan charts are in this graphic category.

A tree report (ancestor) or Descendant report will arrive in the best condition if you generate the report, print it, then use an envelope and stamp to send it to your relative(s). If you do not believe me, try this. Generate the report in UFTree. Use Print to File and save it. It will already be in .rtf. Find the file wherever you saved it. Send it to yourself. Print it out. Are you happy with it or did some of the lines rearrnge themselves, did some of the indents not indent correctly?

When I want to send a 'tree' I don't. I send an Ancestor (ahnentafel) Report. When I want to send an Indented Descendant Report, I sent a Descendant Text Report. These are listed in the manual and in the Help button in UFTree.

Family Journals and Family Group Reports are
text based charts. They email well, directly or as an attachment. If you know your correspondent uses WordPerfect, you can successfully send in that format. If you know your correspondent uses MicroSoft Word, you can successfuly send in that format. But, you are right. The all-round best choice is .rtf when you don't know what your relative uses.

Printing to a File begins on page 132 in the 3.0 paper manual. This information is also in the Help button.

One trick is mentioned in the manual but not explained.
If you do NOT check 'Automatically Launch Editor' in the External Support (right side of screen) Uftree will ask you for a file name and ask you where you want to store the file. Plan ahead. Have a folder on your computer to put the file in. Decide what you will call the file.
ex. C:\My Documents\Kitts\ for the where and Descendant text report for the name. UFTree will add the .rtf.

How to Print to File

File, Print Setup.
Put check mark in the box 'Print to File'.
Click on External Support tab.

You only need to fill in the right side of this screen.
Do NOT check 'Automatically Launch Editor.'

Editor Choice-Ultimate Family Tree Editor will work fine. The correct Path to Editor will automatically appear if you chose that editor.
Include Index or not. Probably not.
Choose which footnote style you want to use.

Generate the report you want to send. When the report has been created, you will be asked about the file name and where.

To mail a copy of the file, use your email software to find and attach the file to your message. (Mail it to yourself to check what is being sent.)

Once you have the External Support Window (right side) set up you will never need to make any changes. BUT, next time you want to print a report on paper, you must remember to go back to File, Print Setup,
then UNCHECK the box 'Print to File'.

Did I waste your time reading this?

Maggie Kitts


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