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Re: How I moved on from Generations software_May 2011
Posted by: Deborah Allen (ID *****3942) Date: September 11, 2011 at 10:28:36
In Reply to: Re: How I moved on from Generations software_May 2011 by Lisa Humphrey of 2216

Thanks Lisa,
I was wondering if it all made sense when I was finished. I am glad it will be of help. I tried to write down what I did step by step because of the lengthy process it took for me to get everything into Legacy from Generations. It was a LONG process but I did get all my info imported into Legacy. I do tech work so I was trying to be extra careful to make sure I was understood. I wanted to save someone not as experienced with computers the frustration I felt.

I understand the large amount of people in a file. I tend to add the father, mother and siblings of someone even if they marry into my line as I like to see how people are interconnected. It has often provided the explanation of why my mother seemed to know so many people so well because she knew the relationship to the family and I am still learning after 12 years of research.

I continue to love Legacy. I am especially pleased that you can link documents, pictures, cemetery stone photos, etc to a person which makes it easier to show someone when talking about that person. You can set a default photo or document to appear by their name. I love that! In the past, I would have to search the harddrive to find the document, picture, etc when trying to show something to someone even though I have them all organized in folders under family line then type of document. It is so much easier to be able to click and see what photos, documents, etc are associated that name. Once you enter an event on a person in Legacy like Census > 1930 U. S. Federal Census, then you have the option to attach that census page as a photo under the photos icon. When attaching the census page, under the caption box where I put the head of the family's name, is another box where you can entered all the info provided by that census. If more than one person is in the family on that census, enter the census event info for each person as you did on the first but then you can just right click COPY the attached census photo from the 1st person and paste on the census link in PHOTOS for the others associated with that census without having to go through the attach photo process & enter info about photo on each person. LOVE THAT! How that transfers to another genealogy software, I'm not sure but if Legacy is around when I change over it will be my #1 choice. Anyway, the documents, photos,etc will be filed neatly and easily accessible on my external harddrive as mentioned below for whatever software I use in 10 years.

By the way, the HOW TO USE Legacy CD's are worth the price to me to get full use of the software. I hesitated but I'm glad I spent the money now.

One suggestion: While Legacy backups to C:Drive at close, I manually BACKUP to an external harddrive called E:/ drive and have created a folder on that drive called Legacy Family Tree. Within that folder, I have created a Legacy Backup folder, a folder each for Birth Records, Death Records, Funeral Card Records, Military Records, Marriage Records, Obituary Records, etc. Inside those folders, I have either created a folder for each state or in the case of the Photographs folder, by Surname Letter such as M for Massey. Then inside Legacy software, I link to the document, folder, etc inside that Legacy folder on E drive. That way, in case of an emergency, I can unplug that external backup drive and away I go with my backup and all I have to do is restore from it if my computer is destroyed. I intend to put a copy of my current Legacy installation files on it at some point with product key on notepad file. I like this better than using the legacy file backup file on C drive as I am backed up on something that can be separated from the computer and carried with me easily. That way whenever I reinstall & restore on a new computer, my Legacy software is still looking for that external drive called E. If something else is using that drive letter, you can change it's letter to something else and assign the external drive the letter E. I'm hoping this will be most useful if something happens to me, and someone is trying to open the files from the backup drive with their computer with a newer version of the software. Sometimes newer versions change where they put things. Anyway, that was my thought process. LOL Or God forbid, someone wipes my computer drive after I'm dead and gone, the external drive is labeled Genealogy Files/Do NOT Delete.
I recently had an opportunity to know the value of my system when we were having a lot of tornadoes in the area in the Spring and I was able to unplug one of the external drives which also holds all my scanned family photos and take it to work with me. During a tornado warning at work, I had it safely in my purse on my shoulder while we went to the basement. Make sure your backup drive is small enough to carry around, but is large enough space wise to hold everything. A padded case is a good idea. I also have an exact duplicate of that backup drive. Both stay plugged into the computer and everything is saved twice, once on each drive. That has come in handy before when a file I've tried to open froze on me which corrupted the file and it refused to open again. I just went to the other backup drive, got the uncorrupted file and copied to the other drive. Every so often, I copy one of the external drives to a 3rd external drive that stays in the fire safe and is changed out to a more current type of external harddrive every few years. Is that going too far?? I don't think so when I see people pulling their family photos out of the ruins of a tornado or fire.

I'd like to pass along another piece of info that may be of use to others. Legacy lets you know when something such as a county was not in existence when someone was supposedly born. Legacy suggest that you enter the county they were born in at the time of their birth even if no longer in existence. I purchased a software on the internet called Animap. Animap is great for letting you know how a states bounderies changed over the years. I love this software! I also keep a current version of Microsfts Streets and Trips which as helped me many times to determine how close a cemetery is to a certain town etc or what county a town is in when checking for accuracy. These products have been a big help in "cleaning up" information that was passed along from other people who didn't verify what they entered.

Good luck with Legacy and if I can be of help when you transfer let me know.
DEB


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